Depending on who you want to surprise, coming up with the right birthday surprise ideas is exciting but also definitely a challenge.
Keeping your party under wraps the whole time so your guest of honour is clueless can be stressful when you’re trying to swear your guests to secrecy. Surprise parties require careful coordination up until the final moments. The fun is in the reveal.
Coming up with original birthday surprise ideas that don’t break the bank can also be taxing. Hopefully we can set you free when setting up these Partycurrent parties.
Key tips when organising your party
Whose in the spotlight?
A great starting point when planning your surprise party is to think about your guest of honour. Just what kind of person are they, what type of personality do they have? Are they outgoing or a bit introverted?
Thinking about their personality traits is really useful in making sure your surprise party works. While an outgoing friend might enjoy a hundred people appearing out of nowhere, someone whose not so sociable might feel overwhelmed. This also helps you with location ideas. A small restaurant or party at home might suit a quiet person whereas going out on the town might suit your ongoing friend better.
If you want to theme your party, think about their hobbies and interests. If your guest of honour loves The Beatles, you could ask everyone to dress up as members of the band (the bowlcut hair, the 70s outfits). Make sure the theme you choose is affordable for you to do; the point of the surprise party is the surprise. Getting to that surprise shouldn’t blow your wallet for the year.
When to throw the party?
Scheduling your birthday surprise ideas can be tricky.
Ideally, you want the surprise to happen on the actual birthday date. Before you plan anything, you should ask your guest of honour casually want their plans are. If you don’t want to be too direct, find out from their friends and family. You don’t want to get everything set up then find out they’re going away for the weekend.
I like to throw my birthday friends off the scene that I’m planning anything for them. I might surprise them with a present in the morning or buy them breakfast. I try to throw the actual party later that day, at a moment when they least expect it. If I can’t, then I’ll throw the party the day before.
Once you’re locked into a party day, you don’t have a second to waste, since the date can’t be moved.
Where to throw your party?
Ideally you want to pick a location that’s accessible and also not something your friend is 100% familiar with. If you’re going to take your guest of honour out, you want to choose places to go that will be a real surprise to them. To plan this involves you really researching your friend and their interests. I’ll help you with a list of birthday surprise ideas in just a moment.
If you want to save money and throw the surprise party closer to home, don’t throw it at your friend’s house – host it at a friend of a friend’s. I’ve found it’s too complicated to do a surprise party at the home of your guest of honour; you need to rope in your housemates who might not even be real mates.
You want to choose a friend you can lure the guest of honour to go and meet without it feeling unnatural. Say a friend needs help fixing their plumbing and can only call on your birthday friend for assistance because they’re skilled in pipes – well, that’s perfect.
If you’re using a venue for the party, like a restaurant or bar, you need to find somewhere to hide the decorations. You need to inform the bar people of the surprise and manage the party with them, you don’t want anyone to slip up and ruin the party in advance.
What about guests?
You should start with close friends first and get them involved with the party plans as early as possible. Close friends will know your friend well and they’re also more likely to keep your party a secret and encourage others to say nothing.
When building a guest list, start with the close friends first, then build outwards. It’s not necessary to include co-workers unless they’re close in some way to your guest of honour. The smaller the party, the less likely someone is going to be the party blabbermouth spoiler.
As you build the guest list, make sure to invite people by ringing them up or emailing them directly. Don’t use social media for this, it’s too much of a risk.
Make sure everyone knows to play dumb on the birthday itself or during the week leading up to the birthday. Everyone needs to work together to pull off the surprise.
Get some help
Although you’re the key organiser in all this, try and rope in at least one or two people to help. They can be your assistant. Surprise parties can be a logistical nightmare, there’s so much to control and keep track of.
The party day itself
The party day itself can be hugely stressful, because you have to maintain the secret up until the last minute. Of course, this depends on what party idea you’ve decided.
If your party takes place at breakfast, then of course there’s less to prepare.
But if you’ve got more than 50 people turning up to a friend’s house, you have to think about parking for all your friends’ cars; they need to be parked far away from the house as possible so your birthday friend can’t see them. You’ll need to hang the decorations at least two days before and make sure all your food and drink is ready at least one to two weeks before.
If you’re using a venue, you’ll need to conceal your guests in the party room, by turning out the lights or hiding them behind a curtain. This you can organise with the venue.
The venue of course can just be the starting point of celebrations, not the celebrations themselves. The party can be an activity you do together, such as going out, you don’t have to stay at home.
So now you know what’s in store logistically when it comes to organising these parties, let’s get on with some birthday surprise ideas.
It looks like a casual dinner
For a guest of honour who doesn’t like lots of people, surprises or being fussed over, dinner is the simplest way to celebrate. You can get them involved in terms of planning a date under the guise of “just dinner with a few friends”, then go overboard with the dinner itself.
Make sure the food and decorations are over the top, with a dramatic cake and sophisticated dinner fare.
It looks like a regular night out
If your guest of honour likes going out, then take them somewhere you know they’ll enjoy like a club or a bar, but to a club or bar you’ve set things up with. Arrange with the venue that the DJ or band play specific music for your birthday friend. You might have a specific drinks list set up for the night, and the songs being played on the decks being near and dear to your friend.
It looks like a friend wants to say hi
So this is the party idea where you’re luring your guest of honour to someone’s house. You want to try and get your friend over to this place as early as possible, perhaps under the guise of: you and they have planned to go out but X friend needs help with something quick, so let’s just drive over there for an hour.
You want your birthday friend to have zero clue what they’re in for.
It looks like a normal routine
One of my favourite birthday surprise ideas is to reveal the celebrations when my friend least expects it. And what better way than to integrate your party into an ordinary part of their day. You need to be aware of their daily routine first to pull this idea off. So some ideas here:
- You know they like to have a quick beer before going home after work, so you steer them to a bar you know
- You know their favourite place for lunch, so you throw the party at this place
- You know their favourite evening chillout bar, so you throw the party here
- You know their favourite place for a curry or Chinese food
- You know they’ve got a meeting at work and what time they’re back in the office, so you schedule your party for the second they return
It looks like you’re taking them out
This idea requires really careful coordination with your guests and the venue and you being the playful actor.
You want to treat your friend with a nice dinner but play it discretely about where you’re taking them to. Maybe the venue ends up being at a wine restaurant or you’ve set up a chef’s table. You have to be the instigator here in persuading the guest of honour to go out, even if they’re not in the mood.
When it comes to birthday surprise ideas, the fun is in the reveal, but the planning for that eventual moment can be a nightmare. We hope some of the ideas above will help your event go smoothly.